Content & Usage Report: Spaces

List all spaces in your Confluence Cloud instance and how active they are in a specified date range. Access space settings in one click.

Accessing the Content & Usage Report: Spaces

This report is only available at the global level. To access it, navigate to the "Viewtracker Global Report" in the top navigation bar, then select "Content & Usage" and finally click on "Spaces."

Content & Usage Report: Spaces

By default, the table is sorted by Views in descending order (from most views to least). You can re-sort the table by clicking on any column header.

The space names and icons are clickable and link directly to the corresponding Space Report, which opens in a new browser tab.

NEW You can customize the table by adding, hiding, or reorganizing metrics. Click the beta icon to choose from the available options (at least one metric must be selected).

Note: Only the default data fields can be exported during the Beta period. Any fields you have added will not be included in the export.

Scope of data

• By default, the report displays all spaces that have generated at least one view or edit since the Viewtracker app was installed.

  • Using content synchronization, administrators can include inactive spaces that have not generated any views or edits since installation.

• Spaces excluded from tracking can be filtered out from this report (refer to the filtering section below).

Note: Recent views can take up to 1 minute to appear in the report.

Filters

You can filter the report using the following options:

• Search Field: Enter a keyword or string to filter by space names.

• Powerful Filters: Choose from advanced filtering options, which are detailed below.

Note: All filters are applied within the selected date range.

Content Filters

• Filter by space: Type and select one or various spaces.

• Filter by content type: Select content type “pages”, “blog posts” or “attachments”. By default, pages and blog posts are listed in the report. Use this filter to drill down into the various content types.

• Filter views by source: Select “Confluence” or “Scroll Viewport”.

• Filter by status: Select “Current” or “Archived”

• Toggle: “Exclude personal spaces” (inactive by default)

• Toggle: “Exclude spaces where tracking is disabled” (active by default): Filter out spaces that have been excluded from tracking.

Login Filters

• Filter by user’s login type: Select “Logged in Users” or “Anonymous Users.”

Activity Filter

• Spaces with content views: Only display spaces whose content was viewed within the selected date range.

• Spaces with more than 1000 views: Type in any other number of views to see popular spaces.

• Spaces with fewer than 100 views: Type in any other number of views to see spaces with few views.

• Spaces without content views: Only display spaces without any views within the selected date range.

• Spaces without content edits: Only display spaces whose content has not been edited within the selected date range.

• Spaces with newly created content: Only display spaces with content created within the selected date range.

📖 Read possible use cases for this report in our blog post on bitvoodoo.app.

Summary

There is a summary below the table consisting of the following data:

• Number of spaces: The number of spaces in the selected filter

• Views: All views of all content accumulated within the selected date range, whether it’s actively used or trashed

• Viewers: All viewers who have accessed the content within the selected date range
  Views of all anonymous visitors (users without Confluence login) are tracked and grouped under the user "Anonymous".

• Contributors: The number of Confluence users who have contributed to the content within the selected date range

All metrics summary

Tap the button “See all metrics” in the down-right corner of the table. A window will pop up, giving you more details.

All numbers refer to the selected filter (see above) and date range (last 30 days by default).

The numbers in this summary include:

Space Actions

Tap the three dots in the “Actions” column to access:

All actions open a new tab. Depending on access permissions, you may not have access to that report and those settings.

• Actions on a page level are possible in the Content & Usage: Content Report.

Saving and sharing reports

Once you’ve applied a filter or changed the report's date range, the report’s URL will adapt with parameters like ?dateValue=this.week&contentType=blog.

This is useful for the following reasons:

• You can copy and share the URL with co-workers who have the same access permission.

• You can save the URL to access a customized report quickly.

Export data

You can export the numbers of the C&U: Spaces as a CSV file.

Please note:

• All numbers in the export refer to the selected filter and date range (last 30 days by default).

• Only the default data fields can be exported during the beta period. Any fields you have added will not be included in the export.

The CSV contains the aggregated data from the report, including the following:

• Main table: Space Key, Views, Viewers, Contributors, Last Viewed, Last Modified.

  • Personal spaces are structured similar to: ~111111111

• “All Metrics” summary: Number of spaces, Views of active content, Views of deleted content, Total views, Viewers, Contributors, New content, Edits, Deleted content, Comments.

• Viewers: Account Id, Last Viewed, Times Viewed.

• Contributors: Account Id, Last Edited, Times Edited.

If you need the username instead of the Account Id, please consult our FAQ: How do I find the username in the exported data?