Content & Usage Report: Spaces

List all spaces in your Confluence Cloud instance and how active they are in a specified date range. Access space settings in one click.

Accessing the Content & Usage Report: Spaces

Go to

• Apps → Viewtracker - Global Report → Content & Usage → Spaces or

• ⚙ → Viewtracker → Content & Usage → Spaces

Content & Usage Report: Spaces

By default, the table is sorted by Views descending (most views to 0). You can sort the table by all other entries by clicking on the respective table header.

The space names and icons are linked to the respective space. When clicked, the Space Report of that space opens in a new browser tab.

Scope of data

• By default, the report lists all spaces that generated at least one view or edit since the Viewtracker app was installed.
  Using a content synchronization, an administrator can include spaces that have been completely inactive since the Viewtracker installation.

• Spaces that have been excluded from tracking can be excluded in this report using a filter (see below).

• It can take up to 1 minute before recent views are displayed in the report.

Filters

You can filter the report by

• searching for a string in the search field (applies to space names)

• selecting one of the powerful filters. These will be explained in detail below. Remember that any filters you select apply to the selected date range.

Content Filters

• Filter by space: Type and select one or various spaces.

• Filter by content type: Select content type “pages”, “blog posts” or “attachments”. By default, pages and blog posts are listed in the report. Use this filter to drill down into the various content types.

• Filter views by source: Select “Confluence” or “Scroll Viewport”.

• Filter by status: Select “Current” or “Archived”

• Toggle: “Exclude personal spaces” (inactive by default)

• Toggle: “Exclude spaces where tracking is disabled” (active by default): Filter out spaces that have been excluded from tracking.

Login Filters

• Filter by user’s login type: Select “Logged in Users” or “Anonymous Users”

Activity Filter

• Spaces with content views: Only display spaces whose content was viewed within the selected date range.

• Spaces with more than 1000 views: Type in any other number of views to see popular spaces.

• Spaces with fewer than 100 views: Type in any other number of views to see spaces with few views.

• Spaces without content views: Only display spaces without any views within the selected date range.

• Spaces without content edits: Only display spaces whose content has not been edited within the selected date range.

• Spaces with newly created content: Only display spaces with content created within the selected date range.

📖 Read possible use cases for this report in our blog post on bitvoodoo.app.

Summary

There is a summary below the table, consisting of the following data:

• Number of spaces: The number of spaces in the selected filter

• Views: All views of all content accumulated within the selected date range, whether it’s actively used or trashed

• Viewers: All viewers who have accessed the content within the selected date range
  Views of all anonymous visitors (users without Confluence login) are tracked and grouped under the user "Anonymous".

• Contributors: The number of Confluence users who have contributed to the content within the selected date range

All metrics summary

Tap the button “See all metrics” in the down-right corner of the table. A window will pop up, giving you more details.

All numbers refer to the selected filter (see above) and date range (last 30 days by default).

The numbers in this summary include:

• Number of spaces: The number of spaces in the selected filter

• Views of active content: Views of content that is actively used

• Views of deleted content: Views of content that has since been moved to the trash

• Total views: All views of all content accumulated within the selected date range, whether it’s actively used or trashed

• Viewers: All viewers who have accessed the content within the selected date range

• Contributors: The number of Confluence users who have contributed to the content within the selected date range

• New content: Content created within the selected date range

• Edits: The number of page and blog post edits within the selected date range

• Deleted content: The number of deleted content within the selected date range

• Comments: The number of comments within the selected date range

Space Actions

Tap the three dots in the “Actions” column to access:

• The Space Report of that space

• The Space Permissions of that space

• The Space Settings of that space

All actions open a new tab. Depending on access permissions, you may not have access to that report and those settings.

Actions on a page level are possible in the Content & Usage: Content Report.

Saving and sharing reports

Once you’ve applied a filter or changed the report's date range, the report’s URL will adapt with parameters like ?dateValue=this.week&contentType=blog.

This is useful for the following reasons:

• You can copy and share the URL with co-workers with the same access permission.

• You can save the URL to access a customized report quickly.

Export data

You can export the numbers of the C&U Spaces Report as a CSV file.

All numbers in the export refer to the selected filter and date range (last 30 days by default).

Here’s how to export the main table:

• main table: tab the “Export” button next to the date range and confirm the amount of data.

• “All metrics” summary: tab the “Export” button in the overlay.

• “Viewers”: tab the “Export” button in the overlay.

• “Contributors”: tab the “Export” button in the overlay.

The CSV contains the aggregated data from the report, including the following:

• Main table: Space Key (personal spaces are structured ~111111111), Views, Viewers, Contributors, Last Viewed, Last Modified.

• “All Metrics” summary: Number of spaces, Views of active content, Views of deleted content, Total views, Viewers, Contributors, New content, Edits, Deleted content, Comments.

• Viewers: Account Id, Last Viewed, Times Viewed.

• Contributors: Account Id, Last Edited, Times Edited.

If you need the username instead of the Account Id, please consult our FAQ: How do I find the username in the exported data?