Content & Usage Report: Spaces

List all spaces in your Confluence instance and how active they are in a specified date range. Access different space tools, archive, or delete spaces directly from the report.

Accessing the Content & Usage Report: Spaces

This new report is now part of the Global Report.

Access the global report via:

• ⚙→ Analytics Cockpit (visible to Confluence Administrators only) or

• Confluence header → Analytics Cockpit (visible to users who have been granted access)

Select “Content & Usage” below the pre-selected “Overview” in the left menu. The tab “Content” is selected by default. Switch to the tab “Spaces”.

Content & Usage Report: Spaces

Scope of data

Whenever the word “content” is used, it refers to pages and blog posts.

• Attachments are not part of the Content & Usage Report.

• This report does not list pages and blog posts in spaces excluded from tracking.

Report Creation Form

The following form is loaded when you access the Content & Usage Report: Spaces. Here, you can define the date range, specify data fields, and apply filters and sorting.

Currently, the following settings are available:

• Date Range

  • Define the required date range of the report.

• Content Filters

  • Filter by space: Type and select one or various spaces.

  • Filter by space status: Select spaces that are currently active or archived. Only available in the Global Report.

  • Filter by content type: Select content type “pages” or “blog posts”. By default, pages and blog posts are listed in the report. Use this filter to drill down into the various content types.

  • Filter views by source: Select to filter for Desktop, Mobile Web, Confluence App, JSM, Linchpin App or Scroll Viewport.

  • Checkbox to exclude spaces where tracking is disabled

  • Checkbox to exclude personal spaces and their content

• Login Filters

  • Filter by user’s login type: Select “Logged in Users” or “Anonymous Users”

• Sorting

  • Define by which data and in which order the report should be sorted.

• Activity Filter

  • Spaces with content views: Only display content with views within the selected date range.

  • Spaces with more than 1000 views: Type in any other number of views to see popular spaces.

  • Spaces with fewer than 100 views: Type in any other number of views to see spaces with few views.

  • Spaces without content views: Only display spaces without any views within the selected date range.

  • Spaces with content edits: Only display spaces whose content has been edited within the selected date range.

  • Spaces without content edits: Only display spaces whose content has not been edited within the selected date range.

  • Spaces with newly created content: Only display spaces with content created within the selected date range.

• Search

  • If you want the report to consist only of spaces with a specific word in the title, insert the search term here.

The Data Fields option is only available for Confluence 9 users.

• Data Fields

  • It is possible to extend and reduce the data fields displayed in the Content and Usage Report.

  • Tap “add a field” to select an option or tap on the remove icon to remove it.

  • By default, the following fields are presented: Content Name, Views, Viewers, Contributors, Engaged Users, Last viewed, Last edited.

  • You can change the order of the fields by using the drag-and-drop icon to adjust the position.

  • The content name can not be removed.

  • The following options are available:

Once you have made your selection, tap the “Apply” button. Viewtracker will now generate the desired Content & Usage report.

Report generation

The loading time can vary depending on the defined date range and the amount of tracked data on the Confluence instance.

• The report data is collected in the background while you see a loading screen. If you don’t want to wait, you can leave this page and return to it later.

• Once Viewtracker has collected and sorted the data, the following report will be displayed:

Tap the “Change Filters” button to define a new date range, set other filters, change the sort order or define other data fields. You will be directed back to the report creation form.

Hint when using the Content & Usage Report repetitively

There is a limit to the number of reports that can be created simultaneously. This is to prevent negatively impacting performance on Confluence instances with large amounts of data.

• If you see the message that the maximum number has been reached, try again later.

Total bar

There is a total bar below the table that consists of the following data:

• Number of spaces: The number of spaces in the selected filter

• Views: All views of all active content accumulated within the selected date range

• Viewers: All Viewers who have accessed the content within the selected date range

• Contributors: The number of Confluence users who have contributed to the content within the selected date range

• Engaged users: The number of Confluence users who have commented, liked or watched a piece of content within the selected date range

All metrics summary

All numbers refer to the selected filter (see above) and date range (last 30 days by default).

Tap the button “See all metrics” in the bottom-right corner of the table. A window will pop up, giving you more details.

The numbers in this summary include the following:

• Number of spaces: The number of spaces in the selected filter.

• Views: Views of all active content accumulated. Views of trashed content are not included in this total.

• Views of trashed content: Views of content that has been trashed. Active content is not tracked.

• Total Views: Combined views of active and trashed content.

• Viewers: All Viewers who have accessed the content within the selected date range.

• Contributors: The number of Confluence users who have contributed to the content within the selected date range.

• Engaged users: The number of Confluence users who have commented, liked or watched content within the selected date range.

• New content: Content created within the selected date range.

• Edits: The number of page and blog post edits within the selected date range.

• Trashed content: The number of content items moved to the trash bin within the selected date range.

• Comments: The number of comments within the selected date range.

• Likes (on content): The number of likes of pages or blog posts within the selected date range.

• Likes (on comments): The number of likes of comments within the selected date range.

• Watches: The number of times a piece of content was added to the watch list of a user within the selected date range.

Space Actions

Actions on a page level are possible in the Content & Usage: Content Report.

Saving and sharing reports

Once you’ve applied a filter or changed the report's date range, the report’s URL will adapt with parameters like:

?dateValue=this.week&additionalFilter=onlyNotModified.

This is useful for the following reasons:

• You can copy and share the URL with coworkers who have the same access permission.

• You can save the URL to access a customized report quickly.

Export data

All numbers in the export refer to the selected filter and date range (last 30 days by default).

You can export data from the Content Usage Report as a CSV file. Here’s how to export different items within this report:

• Main table: Click the “Export” button next to the date range and confirm the amount of data.

• All metrics summary: Click the “Export” button in the overlay.

• Viewers: Click the “Export” button in the overlay.

• Contributors: Click the “Export” button in the overlay.

• Engaged users: Click the “Export” button in the overlay.

The CSV contains aggregated data from the report, including:

• Main table: The CSV file contains the data fields you defined for the report in the report creation form.

• “All metrics” summary: Number of spaces, Views, Views of trashed content, Total views, Viewers, Contributors, Engaged users, New content, Edits, Trashed content, Comments, Likes (on content), Likes (on comments), Watches.

• “Viewers”: Viewer, Times Viewed, Last Viewed.

• “Contributors”: Name, Times Contributed, Last Contributed.